Your Recruiters Spend 80% of Their Day
on Work a System Should Handle.
Sourcing, screening, cold outbound, candidate follow-up: the pattern is the same at every recruiting firm. And 80% of it is automatable without losing the recruiter judgment piece.
The Math Doesn't Work When Every Touch Is Manual
Most recruiters we talk to are running 150+ candidates through their week: sourcing, screening, outreach, scheduling, follow-ups. All of it is high-intent work. None of it is differentiated. Every hour your team spends copy-pasting LinkedIn URLs is an hour not spent on the conversation that closes the placement.
The fix isn't a new ATS. It's not a bigger outbound team. It's a system that handles the 80% of the funnel that's already deterministic (sourcing logic, enrichment, screening signal, first-touch outreach) so your recruiters work the top 20% where their judgment actually matters.
What We Build for Recruiting & Staffing Firms
These are the four builds that pull the most hours back to the top of the funnel at a recruiting firm. Your scope is matched to whichever of these (one, a few, or all of them) fits your actual ops.
Job brief to vetted longlist in 30 min
- Parses the job spec and searches ATS, LinkedIn, your sources
- Enriches candidates with contact data and career context
- Scores against your written fit criteria
Outreach that sounds like your top recruiters
- Trained on your best recruiters' top outreach
- Drafts first-touch, follow-up, and nurture at scale
- Recruiter reviews and sends, or batch-approves
Calendar without the six emails
- Two-sided scheduling: candidate, hiring manager, panel
- Automated prep packets sent to all sides
- Reminder cadence that reduces no-shows
Live dashboards, not Monday spreadsheets
- ATS pulls candidate stages and time-in-stage
- Submittal-to-interview rates tracked live
- Auto-drafted client weekly reports in your firm's voice
Audit, Build, Maintain
Every engagement starts with a free 30-minute audit. If we find enough hours to return, we scope a fixed build at the tier that matches your operation. No retainer required, no mystery pricing.
Free 30-Min Audit
Map the ops, identify the 3-5 workflows with the highest ROI, show you rough numbers and which tier fits.
Scoped Proposal
Fixed-scope build at a tier you pick. Clear deliverables, milestones, and a target go-live date. Pay on delivery milestones.
Build + Maintain
Ship the workflows. Monthly: Nextera hosts it, we monitor + fix bugs, priority Slack support. Cancel anytime. The build is yours.
Pricing Tiers
- One focused workflow automated end to end
- 1–2 integrations with your ATS or sourcing tool
- Recruiter review gate on candidate-facing output
- Monthly: Nextera hosting, monitoring, bug fixes, priority Slack
- AI usage included up to a tier cap (overage at cost)
Best for one painful task eating 10+ hours a week (sourcing, screening, scheduling).
- Everything in Starter, plus:
- 3–5 connected workflows across one function
- Dashboards for sourcing, screening, or ops leads
- Integrations across ATS, sourcing, CRM, and scheduling
- Review gates, audit logs, role-based access where they matter
Best for a function (sourcing, screening, comms) where several workflows compound.
- Everything in Growth, plus:
- Full ops system across recruiting with custom tooling
- Approval gates, audit logs, and private model routing
- Integrations across the full stack with role-based access
- Dashboards for ops, leadership, and recruiter leads
- Quarterly reviews
Best for firm-wide transformation across recruiting operations.
All builds include human review gates where they matter. Monthly covers Nextera-hosted infrastructure, monitoring, bug fixes, priority Slack, and AI usage up to a tier cap (overage at cost). Cancel anytime. The hosted system stops, but the build is yours; email a code handoff request anytime.
Wondering if hiring is cheaper than building? See the full cost-of-hiring comparison →
What the 30-Min Audit Covers
Pull up your ATS and a typical week of recruiter activity. We ask questions about what's actually manual and leave you with a tier recommendation.
- Sourcing stack: where candidates come from, which sources convert, and what percentage of sourcing is pure copy-paste work AI can own.
- Screening automation: how you qualify inbound, which criteria are deterministic vs judgment calls, and where AI filters before a human ever sees a profile.
- Outbound cadence: first-touch, follow-ups, nurture. What's templated today and what could be voice-matched AI drafts with human approval gating.
- ATS and CRM integration: where data lives, where it breaks, and which manual updates are eating 5+ hours per recruiter per week.
- Placement and reporting: what client-facing reports require manual pulls today, and which can be auto-generated weekly with zero touch.
Free, 30 minutes, no pitch. You leave with a ranked list and a clear sense of whether Starter, Growth, or Scale fits.
Frequently Asked Questions
How do I know which tier is right for our firm?
That's what the free audit is for. In 30 minutes we'll map your sourcing-to-placement funnel, see where recruiter hours are going, and tell you whether Starter (one focused workflow), Growth (a function-level build), or Scale (firm-wide) is the right first move. Most firms start with Starter or Growth and expand once they see the candidate-touch math.
Won't candidates notice this is AI outreach and tune out?
Only if you do it lazy. Voice-matched drafts trained on your best recruiters' past outreach, plus a recruiter approval gate before send, produce outreach that's indistinguishable from hand-written. The alternative is your team copy-pasting generic templates at 8pm, which candidates definitely notice. Quality goes up, not down.
Will this work with our ATS (Bullhorn, Greenhouse, JobDiva, etc.)?
Yes. The automation layer sits on top of your ATS. Most engagements build n8n or custom workflows that read from and write to Bullhorn, Greenhouse, JobDiva, Loxo, Crelate, or whatever your firm runs. We map the integrations in the audit before committing to scope so there are no surprises.
What does the monthly cover and can I cancel?
Monthly covers Nextera-hosted infrastructure, uptime monitoring, bug fixes, priority Slack support, and AI usage up to a tier cap (overage passes through at cost). It's month to month with no contract. Cancel anytime: the hosted system stops, but the build is yours. Email a code handoff request anytime and we'll send the source so you can self-host or hand to another team.
Recruiting Without the 80% Grunt Work
30 minutes, free. We'll show you which parts of your funnel are automatable this quarter and which pieces still need a recruiter. Worst case: a clearer map of your ops.
Know exactly what you want built? Get a scoped quote instead →