Your Account Managers Are Drowning.
Hiring Won't Save You.
The bottleneck at most agencies isn't strategy or talent. It's 40 hours a week of content production, client reporting, and manual handoffs between tools. Here's where AI actually moves the needle and where hiring another AM doesn't.
What's Actually Eating Your Margin
Every agency we talk to tells us the same story. Strategy is fine. Client work is fine. But AMs are burning their best hours writing weekly recaps, reformatting decks for different clients, pulling numbers from four dashboards to build one report, and chasing approvals over email.
The work that actually drives retention (account strategy, creative direction, proactive ideas) gets squeezed out. You're not short on talent. You're short on the systems that let your talent focus.
What We Build for Marketing Agencies
These are the four builds that return the most hours per week at an agency. Your scope is matched to whichever of these (one, a few, or all of them) actually fits your ops.
First drafts that are 80% there
- AI trained on each client's past content and brand voice
- Briefs-to-draft pipeline runs per client
- Human review gate on everything that ships
Monday reports written while you sleep
- Numbers pulled from ad platforms, CRM, analytics
- Commentary drafted in your agency's voice per client
- Delivered to your inbox before Monday status calls
Sales call to creative brief, structured
- Sales notes and client emails parsed into PM-ready briefs
- Consistent format across all clients
- Lands in your PM system, not lost in Slack
Give AMs a full day back
- Email triage, meeting recaps, status drafts
- Follow-up nudges on cadence and CRM hygiene
- Small tasks that together eat 10-15 hrs/wk per AM
Audit, Build, Maintain
Every engagement starts with a free 30-minute audit. If we find enough hours to return, we scope a fixed build at the tier that matches your operation. No retainer required, no mystery pricing.
Free 30-Min Audit
Map the ops, identify the 3-5 workflows with the highest ROI, show you rough numbers and which tier fits.
Scoped Proposal
Fixed-scope build at a tier you pick. Clear deliverables, milestones, and a target go-live date. Pay on delivery milestones.
Build + Maintain
Ship the workflows. Monthly: Nextera hosts it, we monitor + fix bugs, priority Slack support. Cancel anytime. The build is yours.
Pricing Tiers
- One focused workflow automated end to end
- 1–2 integrations with your PM, CRM, or reporting tool
- Human review gate on anything client-facing
- Monthly: Nextera hosting, monitoring, bug fixes, priority Slack
- AI usage included up to a tier cap (overage at cost)
Best for one painful task eating 10+ hours a week.
- Everything in Starter, plus:
- 3–5 connected workflows across one function
- Dashboards for delivery, reporting, or ops leads
- Integrations across PM, CRM, ad platforms, and reporting
- Review gates, audit logs, role-based access where they matter
Best for a function (delivery, reporting, ops) where several workflows compound.
- Everything in Growth, plus:
- Full ops system across teams with custom tooling
- Approval gates, audit logs, and private model routing
- Integrations across the full stack with role-based access
- Dashboards for ops, leadership, and account leads
- Quarterly reviews
Best for agency-wide transformation.
All builds include human review gates where they matter. Monthly covers Nextera-hosted infrastructure, monitoring, bug fixes, priority Slack, and AI usage up to a tier cap (overage at cost). Cancel anytime. The hosted system stops, but the build is yours; email a code handoff request anytime.
Wondering if hiring is cheaper than building? See the full cost-of-hiring comparison →
What the 30-Min Audit Covers
No prep decks, no filler. We get on a Zoom, you walk us through your actual ops, we ask specific questions, and we leave with a prioritized list plus a tier recommendation.
- Content production stack: where ideation, drafting, approval, and publishing live today, and where AI can lift 40%+ of the drafting load without losing voice.
- Client reporting cadence: which reports you build manually, how long they take, and which pieces are automatable this week.
- Intake and brief handoff: the flow from sales to PM to creative. Where context gets lost and where AI summaries close the gap.
- AM task load: the tasks you'd fire tomorrow if you could. Email triage, note capture, status updates, meeting recaps.
- Tool stack audit: what you're paying for, what actually gets used, where integrations are broken and bleeding time.
Free, 30 minutes, no pitch. You leave with a ranked list and a clear sense of whether Starter, Growth, or Scale fits.
Frequently Asked Questions
How do I know which tier is right for my agency?
That's exactly what the free audit is for. In 30 minutes we'll map your workflows, see where AM and producer hours are going, and tell you whether Starter (one focused workflow), Growth (a function-level build), or Scale (company-wide) is the right first move. Most agencies start with Starter or Growth and expand from there.
Will this replace my account managers or production team?
No. The builds target the non-creative work that eats AM and producer hours: reporting, brief handoffs, status updates, content drafting. Your team still owns strategy, creative direction, and client relationships. The goal is to give them their hours back so they can do the work that actually drives retention.
Can AI match our brand voice and each client's voice?
Yes. Voice matching is a solved problem when you do it right. We train on your existing content (briefs, past drafts, client deliverables) per client or per brand, build guardrails around tone and claims, and keep human review gates on anything that ships. The first drafts are 80% there instead of 20%.
What does the monthly cover and can I cancel?
Monthly covers Nextera-hosted infrastructure, uptime monitoring, bug fixes, priority Slack support, and AI usage up to a tier cap (overage passes through at cost). It's month to month with no contract. Cancel anytime: the hosted system stops, but the build is yours. Email a code handoff request anytime and we'll send the source so you can self-host or hand to another team.
Let's Find Where Your Margin Is Leaking
If your AMs are doing work a system should be doing, we can probably see it in 30 minutes. You leave with a ranked list of what to build first. Worst case, a clearer picture of your ops.
Know exactly what you want built? Get a scoped quote instead →