Your Paralegals Are Doing Work
an AI Agent Could Do.
Document-heavy practices need the non-billable ops work compressed. Review and approval requirements are defined with the firm. The goal is more billable hours on file, not fewer controls.
Paralegals Re-Keying PDFs. Attorneys Writing Status Updates at 9pm. It Adds Up.
Every firm we've talked to describes the same rhythm. Intake forms arrive by email or portal. Someone opens the PDF, re-keys the data into the case management system, chases the client for missing pages. Status updates get drafted after hours because daytime got eaten by court dates and partner reviews. Deadline tracking lives in a spreadsheet that one person maintains on faith.
Law has been slow to adopt AI and that caution is earned. An output with a hallucinated citation is a malpractice risk. The non-billable ops work around intake, communications, scheduling, and drafting support can be evaluated with the firm's review requirements in mind. That's the lens this audit uses.
What We Build for Law Firms
Four build patterns that come up in firm audits. The firm determines the review and approval requirements for each proposed workflow.
Stop re-keying data from PDFs
- Structured extraction into Clio, MyCase, or Smokeball
- Flags missing fields and inconsistencies before review
- Paralegals shift to work that needs judgment
Status updates drafted on cadence
- First-draft updates pulled from matter activity
- Templates pre-approved by your firm
- Attorney review gate on anything that leaves
End the missed-deadline risk
- Reads from your case management system
- Tracks court dates, statutes, filing deadlines
- Surfaces deadlines on a rolling shared dashboard
Give associates a stronger first draft
- Document summaries and precedent search across the firm's past work
- Redline-style version comparison
- Compresses prep, doesn't replace judgment
Audit, Build, Maintain
Every engagement starts with a free 30-minute audit. If we find enough hours to return, we scope a fixed build at the tier that matches your firm. No retainer required, no mystery pricing.
Free 30-Min Audit
Map the ops, identify the 3–5 workflows with the highest ROI, show you rough numbers and which tier fits.
Scoped Proposal
Fixed-scope build at a tier you pick. Clear deliverables, milestones, and a target go-live date. Pay on delivery milestones.
Build + Maintain
Ship the workflows with attorney review gates and audit logging from day one. Monthly: Nextera hosts it, we monitor + fix bugs, priority Slack support. Cancel anytime. The build is yours.
Pricing Tiers
- One focused workflow automated end to end with attorney review
- 1–2 integrations with your case-management or DMS tool
- Attorney review and logging requirements defined in scope
- Monthly: Nextera hosting, monitoring, bug fixes, priority Slack
- AI usage included up to a tier cap (overage at cost)
Best for one painful task eating 10+ hours a week.
- Everything in Starter, plus:
- 3–5 connected workflows across one function
- Dashboards and notifications for the function lead
- Integrations across case-management, DMS, and intake tools
- Review gates, audit logs, role-based access where they matter
Best for a function (intake, comms, deadlines) where several workflows compound.
- Everything in Growth, plus:
- Full ops system across matters with data-handling requirements defined in scope
- Approval, access, and logging requirements defined in scope
- Integrations across case-management, DMS, billing, and CRM
- Dashboards for partners, ops, and case teams
- Quarterly reviews
Best for firm-wide transformation.
✓ $500 onboarding & setup fee, waived for all new clients.
Review, approval, access, and logging requirements are defined in the scoped engagement. Monthly covers Nextera-hosted infrastructure, monitoring, bug fixes, priority Slack, and AI usage up to a tier cap (overage at cost). Cancel anytime. The hosted system stops, but the build is yours; email a code handoff request anytime.
Wondering if hiring is cheaper than building? See the full cost-of-hiring comparison →
What the 30-Min Audit Covers
Pull your office manager or a senior paralegal. We ask specific questions about your intake flow, case management stack, and where non-billable hours quietly stack up.
- Document intake workflow: how new matters arrive, how files move through review, and where paralegals re-key data that structured extraction could handle. Includes consistency and missing-field flags before attorney review.
- Client comms cadence: status updates, intake confirmations, scheduling, follow-ups. The non-billable hours eating evenings, and which communications run cleanly on an attorney-approved template.
- Matter and deadline tracking: what lives in Clio, MyCase, or a spreadsheet today. Where automation reduces missed-deadline risk and creates a clean audit trail.
- Research and drafting support: first-draft summaries, precedent lookup, document comparison. Not replacing attorney judgment, assisting the work that happens before attorney judgment applies.
- Billing and time capture: reducing the pain of time entry, auto-generating narratives from matter activity for attorney review, and closing out the gap between work done and work billed.
Free, 30 minutes, no pitch.
Frequently Asked Questions
Does AI give legal advice or replace attorney judgment?
No. Nothing in this scope replaces legal judgment. AI can assist with document intake and extraction, first-draft summaries, deadline tracking, and client communications. The firm determines the review and approval requirements for the proposed workflow.
How do you protect attorney-client privilege and confidential documents?
Data handling, access, model routing, logging, and confidentiality requirements are assessed during scoping. We review the firm's policies before proposing a workflow, and the firm determines whether the proposed approach is appropriate for its matters.
How do I know which tier is right for me?
That's exactly what the free audit is for. In 30 minutes we'll map your workflows, see where the hours are going, and recommend the first workflow and tier that fit your firm. The full tier breakdown has scope, pricing, and timeline in one place.
What does the monthly cover and can I cancel?
Monthly covers Nextera-hosted infrastructure, uptime monitoring, bug fixes, priority Slack support, and AI usage up to a tier cap (overage passes through at cost). It's month to month with no contract. Cancel anytime: the hosted system stops, but the build is yours. Email a code handoff request anytime and we'll send the source so you can self-host or hand to another team.
Your Billable Hours Are Funding Non-Billable Work.
30 minutes, free. We'll walk through your intake flow, case management, and communications cadence, and show you where workflow automation may fit. If your ops are already tight, we'll tell you and we'll part ways.
Know exactly what you want built? Get a scoped quote instead →