Your RIA Spends More Time on Reporting
Than on Advising.
Compliance-conscious workflow design for advisors who shouldn't be copy-pasting portfolio data. Review, supervision, and recordkeeping requirements are defined for the engagement. The goal is more hours in front of clients, not fewer controls.
Client Reporting Shouldn't Own Your Week
Every RIA we've talked to describes the same rhythm. Quarterly reviews eat two weeks of analyst time. Monthly reports pull from three custodians and get stitched together by hand. Client nurture (birthday notes, RMD reminders, tax-season prep) falls off because nobody has time to run the cadence. The advisor keeps promising to get to it.
AI hasn't broken into advisory the way it has other verticals because the bar is higher. Review, supervision, and recordkeeping requirements need to shape the proposed workflow. That's the lens this audit uses.
What We Build for RIAs & Advisors
Four build patterns that come up in advisory audits. The appropriate review, approval, and recordkeeping controls are defined during scoping.
Streamline quarterly reporting prep
- Pulls from your custodians and rolls into your templates
- Drafts performance commentary and allocation-drift notes
- Advisor reviews, edits, and signs off
Nurture cadence that actually runs
- Birthday notes, RMD reminders, tax-season prep
- Drafts go to advisor for quick approval
- Runs the high-volume, low-judgment touches
Compliance documentation designed around your process
- Every AI output logged with timestamp, source, model
- Human approver tracked on every artifact
- One-query answers for compliance reviews
Multi-custodian data, reconciled overnight
- Pulls from Schwab, Fidelity, Altruist, others
- Reconciles into your reporting format
- Exception flags surfaced for review
Audit, Build, Maintain
Every engagement starts with a free 30-minute audit. If we find enough hours to return, we scope a fixed build at the tier that matches your firm. No retainer required, no mystery pricing.
Free 30-Min Audit
Map the ops, identify the 3–5 workflows with the highest ROI, show you rough numbers and which tier fits.
Scoped Proposal
Fixed-scope build at a tier you pick. Clear deliverables, milestones, and a target go-live date. Pay on delivery milestones.
Build + Maintain
Ship the workflows with audit trails from day one. Monthly: Nextera hosts it, we monitor + fix bugs, priority Slack support. Cancel anytime. The build is yours.
Pricing Tiers
- One focused workflow with review and recordkeeping requirements defined in scope
- 1–2 integrations with your CRM or reporting tool
- Compliance-aware review gate on client-facing output
- Monthly: Nextera hosting, monitoring, bug fixes, priority Slack
- AI usage included up to a tier cap (overage at cost)
Best for one painful task eating 10+ hours a week.
- Everything in Starter, plus:
- 3–5 connected workflows across one function
- Dashboards and notifications for the function lead
- Integrations across CRM, reporting, and compliance tools
- Review gates, audit logs, role-based access where they matter
Best for a function (reporting, compliance, client nurture) where several workflows compound.
- Everything in Growth, plus:
- Full ops system across the firm with custom tooling
- Data handling, access, and logging requirements defined during scoping
- Integrations across CRM, reporting, custody, and compliance
- Dashboards for ops, advisors, and compliance leads
- Quarterly reviews
Best for firm-wide transformation.
✓ $500 onboarding & setup fee, waived for all new clients.
Review, approval, and logging requirements are defined in the scoped engagement. Monthly covers Nextera-hosted infrastructure, monitoring, bug fixes, priority Slack, and AI usage up to a tier cap (overage at cost). Cancel anytime. The hosted system stops, but the build is yours; email a code handoff request anytime.
Wondering if hiring is cheaper than building? See the full cost-of-hiring comparison →
What the 30-Min Audit Covers
Pull your ops lead or compliance officer. We ask specific questions about your reporting cadence, custodian stack, and where advisor hours disappear.
- Client reporting cadence: quarterly reviews, monthly statements, custom performance reports. How much is manually assembled today and what percentage of prep is automatable with audit trails intact.
- Compliance documentation: ADV updates, disclosure tracking, correspondence logs. Which pieces are automatable and which stay human-drafted by design.
- Client comms and nurture: birthday touches, RMD reminders, tax-season prep, check-ins. The high-volume, low-judgment communications that should run on an approved cadence, not on the advisor's memory.
- Data aggregation: cross-custodian pulls, reconciliation, review-deck prep. Where AI compresses ops hours without creating data integrity or PII exposure risk.
- Prospecting and referral follow-up: context-aware follow-ups, milestone tracking, referral-source nurture. Where drafted-with-approval workflows compound across the book.
Free, 30 minutes, no pitch.
Frequently Asked Questions
Will AI give investment advice to my clients?
No. Nothing in this scope touches investment advice, allocation recommendations, or anything that requires fiduciary judgment. AI handles the ops layer: assembling reporting, drafting compliance documentation, and preparing client communications that the advisor reviews and approves before anything goes out.
How do you handle compliance and audit trails?
Compliance, recordkeeping, review, and audit requirements are determined with the firm during scoping. The firm and its compliance professionals determine the applicable controls and approvals.
How do I know which tier is right for me?
That's exactly what the free audit is for. In 30 minutes we'll map your workflows, see where the hours are going, and recommend the first workflow and tier that fit your firm. The tier comparison has pricing, timeline, and scope in one place.
What does the monthly cover and can I cancel?
Monthly covers Nextera-hosted infrastructure, uptime monitoring, bug fixes, priority Slack support, and AI usage up to a tier cap (overage passes through at cost). It's month to month with no contract. Cancel anytime: the hosted system stops, but the build is yours. Email a code handoff request anytime and we'll send the source so you can self-host or hand to another team.
Your Advisors Should Be Advising.
30 minutes, free. We'll walk through your reporting and comms stack and show you where workflow automation fits. If your ops are already tight, we'll tell you and we'll part ways.
Know exactly what you want built? Get a scoped quote instead →