Your Office Is Drowning.
You Don't Need Another Dispatcher.
Plain-language automation that fits the way you already run jobs. Quotes answered in minutes. Appointment confirmations on time. Fewer 10pm emails. Your staff still approves everything that goes out. No jargon, no tech-for-the-sake-of-tech.
You're Losing Quotes to Firms That Answer Faster, Not Better.
Every owner we've talked to describes the same week. Quote requests hit the inbox and sit there because the office is slammed. A scheduling conflict shows up Tuesday afternoon and the text chain between sales, dispatch, and the crew loses track of who told the customer. Someone books a 2pm that the crew can't make. Reviews drop off because nobody had time to reply. By Friday night the owner is writing customer emails from the truck.
Construction and trades are behind on ops tech and that actually makes this easier. The jobs aren't complex. Quote requests, scheduling changes, arrival windows, and post-job follow-up are all high-volume, deterministic work that runs cleanly on a template with a human approval gate. That's the lens this audit uses.
What We Build for Construction & Trades
Four things that stop the most jobs from slipping through the cracks. Your office staff approves everything before it goes out.
First-draft quotes within minutes
- Pulls quote requests from web, email, phone
- Drafts pricing, scope, next steps from templates
- Office reviews and sends
Confirmations + arrival windows on autopilot
- Reads from your scheduling system
- Confirmations night-before, arrival windows day-of
- Delay notices when jobs run long
Ordering out of group texts
- Tracks open POs and chases late deliveries
- Flags invoice mismatches before they hurt
- Office confirms anything that touches money
Review responses + GBP posts on cadence
- Drafts responses to new Google reviews within 24 hours
- Posts updates to Google Business on a regular cadence
- Owner approves anything that posts publicly
Audit, Build, Maintain
Every engagement starts with a free 30-minute audit. If we find enough hours to return, we scope a fixed build at the tier that matches your operation. No retainer required, no mystery pricing.
Free 30-Min Audit
Walk through your quote flow, scheduling handoff, and comms. Identify the 3–5 workflows with the highest ROI and show you rough numbers.
Scoped Proposal
Fixed-scope build at a tier you pick. Clear deliverables, milestones, and a target go-live date. Pay on delivery milestones.
Build + Maintain
Ship the workflows with staff-approval gates on every message. Monthly: Nextera hosts it, we monitor + fix bugs, priority Slack support. Cancel anytime. The build is yours.
Pricing Tiers
- One focused workflow built end to end
- 1–2 integrations with your CRM, scheduling, or quoting tool
- Office review gate on customer-facing output
- Monthly: Nextera hosting, monitoring, bug fixes, priority Slack
- AI usage included up to a tier cap (overage at cost)
Best for when one thing, usually quotes or scheduling comms, is eating 10+ hours a week.
- Everything in Starter, plus:
- Quotes, scheduling, and follow-up workflows that compound
- Dashboards for the office lead and dispatch
- Integrations across CRM, scheduling, and field tools
- Review gates and audit logs where they matter
Best for when the office is drowning across the board.
- Everything in Growth, plus:
- Full ops system across sales, dispatch, and the field
- Approval gates, audit logs, and private model routing
- Integrations across the full stack with role-based access
- Dashboards for office, ops, and field leadership
- Quarterly reviews
Best for multi-location or crew-heavy operations ready for a real system upgrade.
Office staff approves every outbound message. Monthly covers Nextera-hosted infrastructure, monitoring, bug fixes, priority Slack, and AI usage up to a tier cap (overage at cost). Cancel anytime. The hosted system stops, but the build is yours; email a code handoff request anytime.
Wondering if hiring is cheaper than building? See the full cost-of-hiring comparison →
What the 30-Min Audit Covers
Pull the owner and whoever runs the office. We ask specific questions about how quotes land, how scheduling moves between sales and crews, and where customer comms fall off.
- Inbound quote handling: how requests arrive (web form, phone, email), current response time, and what percentage of quotes pull office staff time into copy-paste work that AI could draft.
- Scheduling and dispatch: the handoff from sales to scheduling to crew to customer. Where missed communications cost jobs or push work into weekends.
- Customer status comms: appointment confirmations, arrival windows, delay notifications, post-job follow-up. Which are manual today and which should run on an approved template with staff review.
- Supplier and PO workflows: ordering cadence, delivery tracking, invoice reconciliation. Where clean workflows replace group texts, spreadsheets, and whiteboards.
- Marketing and reviews: Google Business posts, review responses, local SEO consistency. What can run on an approved cadence instead of the owner's nights and weekends.
Free, 30 minutes, no pitch.
Frequently Asked Questions
Is this going to be a bunch of tech we can't actually use?
No. Everything we build runs on top of the tools you already use. Gmail, Google Calendar, QuickBooks, ServiceTitan, Jobber, whatever. The owner and office staff still see and approve every quote, schedule change, and customer response that goes out. We replace the manual copy-paste, not the judgment.
How do I know which tier is right for me?
That's exactly what the free audit is for. In 30 minutes we'll walk through your quote flow, scheduling handoff, and customer comms, then tell you whether Starter (one focused workflow), Growth (a function-level build), or Scale (firm-wide) is the right first move. Most trades firms start with Starter or Growth and expand from there. If you want to see what each tier includes before booking, the full tier breakdown has scope, pricing, and timeline.
Will customers know they're getting an AI-drafted response?
They'll feel faster response times and more consistent comms. They won't see "this email was written by AI" because it isn't sent that way. Every outbound response to a customer is reviewed and approved by a real person at your firm. The AI writes the draft. Your staff signs off.
What does the monthly cover and can I cancel?
Monthly covers Nextera-hosted infrastructure, uptime monitoring, bug fixes, priority Slack support, and AI usage up to a tier cap (overage passes through at cost). It's month to month with no contract. Cancel anytime: the hosted system stops, but the build is yours. Email a code handoff request anytime and we'll send the source so you can self-host or hand to another team.
Stop Losing Jobs to Whoever Answered First.
30 minutes, free. We'll walk through your quote flow, scheduling, and customer comms, and show you where automation fits. Your staff approves everything that goes out. If your ops are already tight, we'll tell you and we'll part ways.
Know exactly what you want built? Get a scoped quote instead →